Overview
The Project Administrator will provide crucial financial and logistical support for the Malaria Vaccine Project (MalVac) in Zambia. This role involves assisting with budget management, coordinating project activities, and ensuring all financial and administrative processes comply with organizational policies. The ideal candidate will be a detail-oriented, proactive professional with strong communication and organizational skills, experienced in supporting international NGO programs.

Main Responsibilities
• Assist with the development, management, and monitoring of project budgets and ensure all financial transactions are accurate and compliant with policies.
• Facilitate the processing of all project transactions by liaising with the country office financial management team.
• Plan and coordinate the full range of logistics for workshops, meetings, and field exercises, including administering funds and maintaining documentation.
• Support contract management and procurement processes, including developing and submitting documentation for consultants and vendors.
• Maintain and review the field office asset register and prepare monthly burn rate reports for project leadership.

Required Qualifications and Skills
• Education and Experience: A Diploma or Bachelor's Degree in Business Administration or a related field. A minimum of five years of relevant experience for degree holders or seven years for diploma holders is required. Substantial experience in an international NGO program is strongly preferred.
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with the internet. Demonstrated ability to manage data and files effectively.
• Soft Skills: Excellent oral and written communication skills in English. Strong interpersonal, organizational, and multitasking abilities with a keen attention to detail. Must be flexible, adaptable, and able to meet strict deadlines with minimal supervision.
• Workplace Requirements: Must have legal authorization to work in Zambia.