Kagem is seeking remarkable candidates to join the team in the position of Contracts Administrator

Contracts Administrator (x 1)

Reports to: Lead Supply Chain Strategist

Job Purpose:

The Contracts Administrator will manage and maintain contracts within the Supply Chain Services team, ensuring compliance, negotiating terms, and maintaining accurate records. Additionally, this role will foster and maintain strong supplier relationships, ensuring seamless collaboration and mutual benefit. The ideal candidate will have excellent communication skills, attention to detail, and experience in contract management.

Key Result Areas & Accountabilities

• Review, negotiate, and execute contracts with suppliers/vendors, ensuring alignment with company policies and objectives.
• Develop and maintain contract files, ensuring all documentation is complete and up to date.
• Ensure contracts adhere to company policies, regulatory requirements, and industry standards.
• Conduct regular reviews of contracts to ensure compliance and identify potential risks.
• Maintain accurate and up-to-date contract records, including contract terms, renewals, and expirations.
• Ensure all contract documentation is properly filed and easily accessible.
• Manage supplier contracts and relationships, ensuring suppliers meet contractual obligations.
• Develop and maintain supplier performance metrics.
• Collaborate with stakeholders, suppliers, and internal teams to ensure seamless contract execution and management.
• Provide regular updates on contract starus and issues.
• Ensure contracts comply with safety and occupational health regulations, promoting a safe working environment.
• Ensure contracts meet quality standards and requirements, driving continuous improvement.
• Develop and implement quality metrics to measure contract performance.
• Maintain consistency in contract templates and clauses, developing and updating contract management processes.
• Identify and mitigate contract-related risks, developing strategies to minimize potential impacts. Conduct regular risk assessments and develop mitigation plans.

Professional Qualifications and Experience

• Degree in Purchase and Supply Chain Management/(CIPS) Level – 6
• Minimum 3-5 years of experience in contract administration, procurement, or a related field
• Proven experience in contract management, negotiation, and administration
• Certification in contract management or procurement (e.g., CIPS, ZIPS) is an added advantage Strong understanding of Commercial and regulations
• Zambia Qualifications Authority (ZQA) certificate of verification and evaluation of qualification will be required before the job offer.

Skills, Knowledge & Characteristics

• Strong negotiation, communication, and interpersonal skills
• Attention to detail, organizational skills, and ability to multitask
• Familiarity with contract management software and systems
• Ability to work independently and as part of a team
• Strong analytical and problem-solving skills
• Excellent time management and prioritization skills
• Desirable Working Environment / Conditions

Environmental conditions:

• Good, office setting with standard equipment and facilities
• Occupational hazards: Dust (minimal exposure)
• Physical effort: None (sedentary work)
• Travel requirements: Occasional travel may be required for contract negotiations or supplier meetings

Send your applications (Cover Letter and CV only) to The Head-Human Resources by mail to; kagem.recruitment@gemfields.com

Certificates will only be required at the interview stage.

Only short-listed candidates will be contacted.

Closing date 18th July 2025

Kagem Mining Ltd is an equal opportunity employer and encourages all eligible applicants to apply. We do not charge or ask for money from applicants at any stage of the recruitment
process. Should you be asked to do so by anybody, please do not proceed and report such individuals to the police immediately.